PRIVACY NOTICE
This privacy notice (the “Notice”) explains when and why we collect your information, how we use it, your rights in relation to your information, and the conditions under which we may disclose it to others.
1. About the American Chamber of Commerce in Estonia
The American Chamber of Commerce in Estonia (the ”Chamber”) is a non-profit, networking and membership organization of approximately 120+ member companies all of whom support trade between Estonia and the United States. The objective of the Chamber is to promote U.S.-Estonian trade and investment and U.S. commercial interests in Sweden. You can find out more about the Chamber at www.amcham.ee.
2. Contact Information
Should you have any questions regarding the Chamber’s processing of your information, this Notice, or the Chamber’s privacy practices, please send them by email to amcham(at)amcham.ee
Alternatively, you can reach us by telephone at +372 631 0522.
3 . Why does the Chamber collect your information and on which grounds?
Your information is protected by law. We are only allowed to use your information if we have proper grounds to do so, which also includes sharing your information with third parties. This means that we must have one or more of the following reasons for using your information for such usage to be lawful:
a) You consent to our use of your information.
b) Our use is necessary to fulfil a contract we have with you.
c) Our use is necessary for our compliance with a legal obligation.
d) Our use is necessary for our legitimate interests.
In any event, we are committed to ensuring that the information we collect and use is appropriate for the relevant purpose, and does not constitute an invasion of your privacy
| What we use your information for | Our legal basis | Our legitimate interests |
| ● To provide you with a membership and manage our relationship with you as a member, organization representative, or friend of the chamber | ● Fulfilling contracts ● Our legitimate interests ● Your consent | ● Keeping records up to date ● Contacting you to inform you about activities or other products or services that may be of interest to you ● Seeking your consent when we need it to contact you |
| ● To invite you to our activities ● To organize events ● To invite you to partner events | ● Our legitimate interests ● Your consent | ● Ensuring you have a good experience during our activities |
| ● To provide Member-to-Member offers | ● Fulfilling contracts ● Our legitimate interests | ● Member benefits ● Promoting Members |
| ● To make referrals | ● Fulfilling contracts ● Our legitimate interests | ● Promoting Members ● Facilitating member-to-member connections |
| ● To provide news, information, & policy updates | ● Fulfilling contracts ● Our legitimate interests | ● Fulfilling contracts ● Our legitimate interests |
| ● To provide a Membership directory and online membership community | ● Fulfilling contracts ● Our legitimate interests | ● Promoting members ● Facilitating member-to-member connections |
4. What information is the Chamber collecting?
The Chamber may collect information covered by the following categories of data:
a) Name and contact data: first and last name, title, email address,
postal address, visiting address, telephone number and other similar
contact data.
b) Credentials: Passwords and similar security information used for authentication and account access.
c)
Food preferences: Information about, e.g. food allergies or similar,
for the purpose of ensuring you are served appropriate food during our
events.
d) Professional expertise and industry.
e) Level of membership.
f) Events attended, invitations sent, guest lists, and pictures from programs.
5. How does the Chamber collect your information?
The Chamber obtains information about you, for example, when you or your organization apply for membership with the Chamber, register for or take part in activities, talk to us on the telephone, use our website, contact us by email and/or letter, provide your business card, contact us about services or offerings, or participate in membership surveys. We may also collect your information from your employer, if your employer is a member of or applies for membership with the Chamber, and lists you as contact person, or if your, e.g. spouse, colleague or any acquaintance indicates you as his/her plus-one when registering for events.
We may also collect your information from partners, third party providers, and publicly accessible sources.
6. For how long does the Chamber keep your information?
We will keep your information for (i) as long as you are a member of the Chamber, (ii) as long as you are a contact person or representative for a company that is a member of the Chamber, or (iii) as long as is set out in any applicable contract. If you cease your membership or the applicable contract with you is terminated, we may keep your information for up to 5 years in order for the Chamber to respond to any questions or complaints or to maintain records in accordance with applicable laws and regulations.
7 . Who does the Chamber share your information with?
We may share your information with the following organizations:
a) Co-hosts of activities such as other chambers of commerce, members, and partners.
b) Event planning companies.
c) Organizations and individuals that we introduce you to.
d) Organizations you ask us to share your information with.
e)
Service providers, such as financial services companies; event
registration, invitation and news software providers; customer
relationship management software providers; member directory software
providers; and
f) United States Embassy to provide relevant
invitations and comply with security protocols for attending Embassy
hosted programs and activities.
8. How can you access and control your information?
At any point while we are in possession of or processing your information, you have the following rights:
a) You have the right to access and request a copy of your information kept and processed by the Chamber.
b)
If you believe that any information relating to you is incorrect or
incomplete, you may request the correction thereof. The Chamber will
promptly correct any such information.
c) You have the right to
request erasure of your information or restriction of processing
concerning your information, under the conditions and within the limits
set out in the General Data Protection Regulation (GDPR).
d) You
have the right to data portability, i.e. the right to request that the
personal data you have provided to the Chamber be returned to you or
transferred to someone else in a structured, commonly used and
machine-readable format. The latter right must be exercised in
compliance with your confidentiality duties. e) You have the right to
object to being subject to the legal effects of automated processing,
including profiling, under the conditions and within the limitations set
out in the GDPR. You can exercise the above rights by contacting us
using the details set out in section 2 above.
9. Right to object to processing
You have the right to object to certain types of processing, such as direct marketing.
10. Get a copy of your information
If you would like to access and get a copy of your information that is held by the Chamber, please contact us using the following contact form. In the event that the Chamber refuses your request under rights of access, you will be provided with a reason as to why. Further you have the right to register a complaint with a supervisory authority as outlined below.
11. How to withdraw your consent
If you have provided your consent and thereby given the Chamber the right to process your information and wish to withdraw such consent, please send an email to *protected email*. Your withdrawal of consent does not, however, affect the lawfulness of the Chamber’s processing based on your consent prior to your withdrawal. If you withdraw your consent, we might not be able to provide our services, such as a membership, to you.
12. What happens if you choose not to provide the Chamber with your information?
We may need to collect personal data by law, or pursuant to a contract the Chamber has with you or your organization. If you choose not to provide the Chamber with the information requested, it may delay or prevent us from meeting our contractual obligations or providing our services to you. If your provision of any information is optional, we will set this out when collecting your information.
13. How to register a complaint
Please let us know if you are unsatisfied with how we have used your information by contacting us using the contact information listed above in section 2.
14. Changes to this Notice
The terms of this Notice may change from time to time. We shall publish any material changes to this Notice through appropriate notices either on this website or by contacting you using other appropriate communication channels.